CCAS Bylaws
Article I Board of Directors
a. There shall be a Board of Directors consisting of twelve persons elected from and by the representatives of the member institutions for three-year terms each plus four ex officio members as specified in Articles II, III, IV, and V. Board members shall be the administrative heads of those educational units eligible for membership or deans of Arts and Sciences. Associate/Assistant Deans of Arts and Sciences units are eligible to be elected to the Board as term representatives.
b. Election to the Board shall take place at the Annual Meeting; a plurality of those present and voting shall be necessary for election. Election shall be by paper ballot distributed at the time of in-person final registration at the Annual Meeting. Ballots shall be cast by the deadline published in the Annual Meeting program. Subsequent to the deadline, the votes shall be counted and the election results shall be announced at the Annual Business Meeting.
c. If a vacancy occurs on the Board, the President, in consultation with the Board, shall make an appointment to fill the unexpired portion of the term of the person vacating the Board. In making replacement appointments initial consideration shall be given, in order of votes received, to candidates from the election held at the preceding Annual Meeting.
d. An individual may normally serve no more than two terms on the Board of Directors. A Board member who is appointed to a replacement term of less than a year and a half may be elected to an additional two three-year terms, provided that the total term served does not exceed seven and a half consecutive years.
e. The Board shall establish its own procedures and rules of order for its meetings. It shall meet at the Annual Meeting and at other times at the direction of the President. It shall act for the organization on all matters not specifically delegated to the entire Council.
f. It is a responsibility of the Board to arrange for the Annual Meeting.
g. The new Board members’ terms shall commence immediately after the election results are announced at the Annual meeting.
Article II Past President
The Immediate Past President shall be an ex officio member of the Board. If he/she does not remain qualified to serve (e.g., if he/she leaves the position of Dean), the most recent Past President available will fill the office.
Article III President
a. The President shall be an ex officio member of the Board. He/she shall succeed from the position of President-Elect. The President shall preside at meetings of the Board and at business meetings of the Council. In the absence of the President, the President-Elect shall act in his/her stead.
b. If the sitting President ceases to be a Dean, that person may serve out the remainder of the one-year term as President. If the sitting President chooses not to remain in office, the President-Elect shall assume both the duties of the President and the President-Elect through the next Annual Meeting, and the Board of Directors shall provide additional assistance as needed.
c. The President shall take office at the close of the Annual Business Meeting and shall serve until the close of the next Annual Business Meeting.
Article IV President-Elect
a. The President-Elect shall be an ex officio member of the Board. He/she shall be elected by the general membership at the Annual Meeting. The President-Elect shall serve as program chairman and shall perform the duties of the President in the absence of the latter.
b. The President-Elect shall take office at the close of the Annual Meeting at which he/she is elected and serve in that capacity until the close of the next Annual Meeting. Once elected, the President-Elect shall be allowed to fulfill the terms of President-Elect (one year) and President (one year).
c. If the President-Elect chooses not to remain in office, the Board of Directors shall select a person to complete the program preparation responsibilities for the next Annual Meeting. In such case, the Executive Committee shall recommend to the Board both a President and President-Elect to stand for election at the next Annual Meeting.
Article V Treasurer
The Treasurer shall be appointed by the Board and shall serve an unspecified term at the pleasure of the Board. He/she shall be a non-voting ex officio member of the Board and perform those duties prescribed by the Board. Unless otherwise approved by the Board, the Secretariat Office shall be located on the campus at which the treasurer serves as dean.
Article VI Executive Director & SECRETARY
The Executive Director shall be appointed by the Board and shall serve an unspecified term at the pleasure of the Board. The Executive Director shall conduct the customary operations of the Council on a day-to-day basis as directed by the President in consultation with the Board and shall direct the operations of the Secretariat Office. Unless directed otherwise, the Executive Director shall serve as Secretary to the Board and record the proceedings of all Board meetings and the Annual Business Meeting. Unless otherwise approved by the Board, Secretariat Office personnel, including the Executive Director, shall be employed by the college office headed by the Treasurer as dean. The host institution, through a contractual arrangement with CCAS, will negotiate with the Board for the provision of necessary services for the Office of the Secretariat.
Article VII Business Meetings
At every Annual Meeting there shall be at least one scheduled Business Meeting. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the conduct of the Annual Business Meeting and all other CCAS meetings to which they are applicable and in which they are not inconsistent with the By-Laws and any special rules of order that CCAS may adopt. The outgoing president shall preside over the Business Meeting.
Article VIII EXECUTIVE COMMITTEE
The President, Past-President, President-Elect, and Treasurer shall constitute the Executive Committee of the Board. The duties of the Executive Committee are to:
a. recommend to the Board the terms and conditions of employment of the Executive Director.
b. approve the agenda for meetings of the Board of Directors.
c. recommend to the Board an individual to stand for election as President-Elect.
d. provide general fiscal oversight.
e. act in the best interests of the organization when unforeseen situations arise.
Article IX COMMITTEES
The President shall solicit volunteers for committees from among the membership of the organization. Membership on committees should reflect, so far as possible, the range and diversity of member institutions and of their representatives, and may include associate and assistant deans.
a. Standing Committees. Each standing committee shall have an operating code. Each of the standing committees shall have at least six members, including a chair, appointed annually by the President at the next Board of Directors Meeting following the Annual Meeting, and said committee membership shall be published as soon thereafter as possible. The Chairs of all standing committees shall attend, in an advisory capacity, meetings of the Board of Directors at its request, and shall provide a committee report at the Annual Business Meeting.
1. Nominating. Among its functions shall be the nomination of candidates from the membership to serve as members of the Board of Directors. This committee shall be chaired by the Past President and shall consist of chairs of the standing committees and the Board members who are themselves not seeking re-election. The final ballot shall include the option of write-in candidates.
2. Program. Among its functions shall be planning the program for the Annual Meeting; this committee shall be chaired by the President-Elect.
3. Research Institutions. Among its functions shall be the raising of issues of concern to institutions identifying themselves as Research or Doctoral institutions.
4. Comprehensive Institutions. Among its functions shall be the raising of issues of concern to institutions identifying themselves as comprehensive universities; this appellation includes master's level institutions and those that grant a small number of doctorates.
5. Liberal Arts Institutions. Among its functions shall be the raising of issues of concern to institutions identifying themselves primarily as undergraduate liberal arts colleges.
6. Metropolitan/Urban Institutions. Among its functions shall be the raising of issues of concern to institutions located in metropolitan/urban areas.
7. Private Institutions. Among its functions shall be the raising of issues of concern to private colleges and universities.
8. Cultural Diversity. Among its functions shall be to ensure inclusion of ethnic minority Deans in the discussion of issues related to the support for, understanding of, and advancement of the liberal arts and sciences.
9. Associate/Assistant Deans. Among its functions shall be the raising of issues of concern to Associate and Assistant Deans.
b. Ad hoc committees. Ad hoc committees are appointed as needed by the President, in consultation with the Board. The charge of each ad hoc committee shall specify a date by which the committee’s work is to be completed. Unless the President acts to extend the term of the committee, it is dissolved on the date specified. Ad hoc committees may submit proposals for annual meeting sessions to the program chair for consideration.
Last updated 6/26/08
