42 ORGANIZING ACADEMIC COLLEGES: A GUIDE FOR DEANS TABLE 3.1 Responsibilities of Decanal Staff in a Functional Associate Dean Model at the College of Arts & Sciences, Oklahoma State University Associate Dean for Instruction and Personnel • Enrollment management • Academic year teaching schedule • Summer teaching schedule • Professional development for department chairs • New faculty requests • Faculty searches • Administration of temporary faculty • Adjunct training and support • Faculty workload • New faculty orientation • Management of promotion and tenure process • Sabbaticals • Faculty teaching support • Legal, policy, and procedural issues • Faculty grievances • Academic advising and career services • Student retention initiatives • Undergraduate student issues • Other duties as assigned Associate Dean for Academic Programs • Curriculum review and revisions • Program development • Program assessment • Periodic program reviews • International courses and programs • Quality control for online courses and programs • Interdisciplinary programs • Academic centers for diversity • Transfer articulation agreements • Graduate student concerns • Technology planning and maintenance • Classroom design renovations • Other duties as assigned Associate Dean for Research and Facilities • Professional development for faculty in seeking and writing grants • Pre-award grant and contract submission process • Internal grant competitions • Intellectual property rights • Matching funding for grants • Facilitate interdisciplinary and intercollege research projects • Grant-buyouts for faculty • Graduate teaching assistant stipends • Tracking of college-level research data • Research compliance • Research infrastructure • Faculty start-up • Space allocation • Facilities maintenance and planning • Other duties as assigned Functional associate deans work over the entire breadth of the college, it is unlikely they will develop a biased mindset vis-à-vis certain divisions of the college (Bright and Richards 2001, p 69). Their familiarity with the entire college makes it easier for each associate dean to understand the distinctive challenges facing departments or divisions and the office team works together to solve larger scale problems facing departments. Division assistant or associate deans, in contrast to functional deans, represent or interact with a limited range of units. Division assignments also are referred to as substantive assignments (Krahenbuhl, 2004, p 45). Division associate deans are most likely to be found at larger comprehensive and research institutions and come in the